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Industry State Disaster Reporting Data Calls

WASHINGTON

On June 24, 2024, Washington Insurance Commissioner, Mike Kreidler, issued a data call for the August 2023 Washington Gray and Oregon Road wildfires.

Property & Casualty insurers with fire loss claims due to the fires are instructed to submit pre-loss coverage limits and post-loss claim payouts. The Commissioner is also requesting all excess and surplus line companies that may be affected to voluntarily respond to this data call so the state of Washington has a complete picture of the fire loss.

To access the data collection software, all company contacts who plan to submit data on behalf of the company will need to send an email to help@naic.org requesting that they be assigned the two roles listed and highlighted below. To avoid unnecessary delays filing your first report, please send the email to NAIC help desk as soon as you know who will be submitting the data on your company’s behalf.

The first template, "WA_2024_FIREALLLINES", includes all coverage types and should be submitted to the data call in RDC labeled WA_2024_FIREALLLINES. The role to request from the NAIC for this data call is RDC_WA2024FIREALLLINES_USER_PR.

The second template, “WA_2024_RESIDENTIALFIRE”, includes residential property only and should be submitted to the data call in RDC labeled WA_2024_RESIDENTIALFIRE. The role to request from the NAIC for this data call will be RDC_WA2024RESIDENTIALFIRE_USER_PR.  

Once the permissions are assigned, the reports must be submitted by logging into the NAIC reporting portal, selecting "PAC” as the "datacall group," and select the correct data call for the file you are submitting. Before attempting to submit a file, please review the "File Submission Guide." 

Each company that has a loss associated with the wildfire event should submit the required information. Please do not submit one file for an entire group. 

The first report is due by August 15, 2024, containing cumulative claims data as of July 31, 2024. Below is the reporting schedule: 

Data Call Report Number Cumulative Claims Data Reported As Of Report Due Date
1st Report July 31, 2024 August 15, 2024
2nd Report August 31, 2024 September 15, 2024
3rd Report December 31, 2024 January 15, 2025
4th Report March 31, 2025 April 15, 2025
5th Report May 31, 2025 June 15, 2025
6th Report August 31, 2025 September 15, 2025

 

NEW MEXICO

On June 16, 2022, the New Mexico Office of the Superintendent of Insurance issued Bulletin 2022-012 to all licensed and surplus lines property/casualty insurance carriers.

Beginning April 22, 2022, the Honorable Michelle Lujan-Grisham, Governor, declared a series of wildfire emergencies in New Mexico. Pursuant to those emergency orders, the Office of the Superintendent of Insurance, is requesting that property and casualty insurers (including Surplus Lines carriers) respond to this fire-related data call. Companies are to report information regarding claims associated with the wildfire events that took place in New Mexico, starting in April 2022.

The report must be submitted using the prescribed template, available here. The report must be submitted through the NAIC system. To access the system, you will need to email help@naic.org requesting the following permission: RDC_NMFIRE_USER_PR. Please be sure to do this early to ensure timely submission. 

Once the permission is assigned, the report must be submitted by logging into the NAIC reporting portal, selecting "PAC" as the "datacallgroup," and selecting "NM_2022_WILDFIRE."

Before attempting to submit a file, please review the "File Submission Guide" available here

OSI will provide updated frequently asked questions as needed based on questions received. Please submit questions to Anna Krylova at Anna.Krylova@state.nm.us

 

ARKANSAS

On May 2, 2023, the Arkansas Insurance Department (AID) issued Bulletin NO. 8-2023 to all licensed and surplus lines property/casualty insurance carriers.

AID is requesting that all property and casualty insurers (including Surplus Lines carriers) respond to this tornado related data call. Companies shall report information regarding claims associated with the tornado events that took place in Arkansas on March 31, 2023.

The report must be submitted using the prescribed template, available here. The report must be submitted through the NAIC system. To access the system, you will need to email help@naic.org requesting the following permission: RDC_ARTORNADO_USER_PR. Please be sure to do this early to ensure timely submission. 

Once the permission is assigned, the report must be submitted by logging into the NAIC reporting portal, selecting "PAC" as the "datacallgroup," and selecting "AR_2023_TORNNADOES."

Before attempting to submit a file, please review the "File Submission Guide."

AID will provide updated frequently asked questions as needed based on questions received. Please submit questions to Jimmy Harris at jimmy.harris@arkansas.gov

HAWAII

On September 1, 2023, the State of Hawaii’s Department of Commerce and Consumer Affairs’ (DCCA) Insurance Division (HID), issued Memorandum 2023-4E to all licensed and surplus lines property and casualty insurers.

The Insurance Commissioner, through HID, requests that all property and casualty insurers and surplus lines carriers report information regarding claims related to wildfire and wind damage which stemmed from the State of Hawaii August 8, 2023, disaster.

Insurers will report semi-monthly, with the first report due by September 15, 2023, and containing cumulative claims data as of August 31, 2023. Insurers will file subsequent reports by the last day and 15th day of each month, with each report containing cumulative claims data as of the immediate previous semi-monthly period.

There are two non-claim reporting schedules that must be completed with all relevant information. One schedule is a Reinsurance Reporting schedule, and the other is a Total Insured Value Reporting by zip code and line of business schedule. Only information associated with, or due to, the August 2023 wildfires and wind events in Hawaii is required for the non-claims reporting.

The reports must be submitted using the prescribed template, available here (UPDATED 4/30/2024). The report must be submitted through the NAIC system. To access the system, you will need to email help@naic.org requesting the following permission: RDC_HI2023WILDFIRES_USER_PR. Please be sure to do this early to ensure timely submission. 

Once the permission is assigned, the report must be submitted by logging into the NAIC reporting portal, selecting "PAC" as the "datacall group," and selecting "HI_2023_WILDFIRES."

Before attempting to submit a file, please review the "File Submission Guide."

VERMONT

On July 9, 2023, Governor Phil Scott declared a State of Emergency in response to the severe flooding and heavy rainfall that occurred in July 2023.

This data call was issued by Kevin J. Gaffney, Commissioner of the Department of Financial Regulation (DFR), in Bulletin #227 to collect claims data associated with the flooding and rain events.

Property and casualty insurers (including surplus lines or non-admitted insurers) were requested to report claims associated with the flooding and rain events that occurred in Vermont, with a date of loss between 7/7/2023 and 9/1/2023. Claims data is not limited to claims within the time period and/or counties identified in FEMA's disaster notices. 

The first report is due by November 17, 2023, containing cumulative claims data as of October 31, 2023. The department will request a second report, and the due date will be shared when it is available.

The reports must be submitted using the prescribed template, available here. The report must be submitted through the NAIC system. To access the system, you will need to email help@naic.org requesting the following permission: RDC_VT2023FLOOD_USER_PR. Please be sure to do this early to ensure timely submission. 

Once the permission is assigned, the report must be submitted by logging into the NAIC reporting portal, selecting "PAC" as the "datacall group," and selecting "VT_2023_FLOOD."

Before attempting to submit a file, please review the "File Submission Guide."

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